OperationsFull-timeAmsterdam

Office Manager

We are Webfluencer, an award-winning digital agency on the Weteringschans in the heart of Amsterdam. With a passion for innovation and creativity, we have strengthened the digital presence of countless brands, from Bacardi and SONOS to ID&T and Toyota. Our team is growing fast, our projects are getting bigger, and that calls for someone to lay the foundation under that growth. That's you.

Interested?

Apply directly via the form below or get in touch.

HRAdministrationFacilitiesEvents

Be the linchpin of a creative, ambitious team in the heart of Amsterdam?
Put your organisational talent to work in an agency that grows every year, where you build the processes yourself?
Do more than office logistics: HR, culture, events and being the right hand of management?
Grow towards Operations Manager or HR lead as we scale up?

4 x ‘YES’? Then read on!

As Office Manager at Webfluencer you are the beating heart of our office. You make sure everything runs smoothly so our creative team can focus entirely on delivering outstanding work. From facilities to HR support, and from financial administration to organising team events: you keep all the balls in the air and bring calm and structure to an agency that never stands still.

This role is deliberately broad. One morning you arrange the onboarding of a new developer, in the afternoon you reconcile invoices with our accountant, and by the end of the week you're pitching an idea for the Christmas party to management. If you like variety and get energy from making things happen, this is your place.

You work directly with the founders and the management team. That means short lines, quick decisions and a lot of influence. Spot a process that could be better? Then you simply rebuild it. We don't have a thick handbook you have to follow: you're the one writing it.

Culture is not an afterthought here. Team events, the annual workation, the Friday afternoon socials and the atmosphere on the floor are what make Webfluencer what it is. You're the person who protects and expands that, and who makes new colleagues feel they've landed in exactly the right place.

What will you do?

Your role is broad and independent. You're responsible for everything that keeps the office and the organisation running, and you get the room to shape that responsibility yourself. Nobody tells you how to do it, only what needs to happen.

Managing and optimising all daily office operations and facilities
HR support: onboarding new colleagues, leave registration, contracts and personnel administration
Maintaining financial administration together with our accountant: invoices, expense claims and budget monitoring
Organising team outings, socials, the annual workation and other moments that bring the team together
Managing suppliers, contracts, subscriptions and office supplies, including negotiating terms
Being the first point of contact for visitors, clients and external parties at the office
Helping build internal processes and tooling that support our growth and save the team time
Supporting management with planning, agendas, reporting and ad-hoc projects
Guarding the company culture: you're the first to notice when something feels off

What do you bring?

You're someone who keeps the overview when things get busy and who would rather arrange something than hold a meeting about it. You don't need experience in the creative industry, but you do need to feel at home among designers, developers and eCommerce specialists who all move at their own pace.

At least 2 years of experience as an office manager, team assistant, HR assistant or facilities coordinator
A proactive, hands-on mentality: you see what needs doing and pick it up before anyone asks
Excellent organisational skills and an eye for detail
Experience with basic financial administration, such as processing invoices and expense claims
Strong communication skills in both Dutch and English
You're discreet: you handle personnel and payroll information carefully
Resilient, flexible and a true team player who sets the tone in the office
Available for 32 to 40 hours per week

Nice to have

Affinity with the creative or digital industry
Experience with HR tooling, time tracking or accounting software
Experience organising events for twenty people or more
You've seen an organisation grow before and know what that takes operationally

How will you grow?

Office Manager is a starting point here, not an end station. As Webfluencer grows, this role grows with it. You decide in which direction.

Grow towards Operations Manager, owning processes, tooling and planning
Or move into HR: recruitment, onboarding, development reviews and culture
More responsibility over budgets and supplier negotiations as you take that on
Room for courses and training in HR, finance or project management
Direct collaboration with the founders, so you learn up close how an agency gets built
Annual development reviews where we make your next step concrete together

What do we offer?

You take care of us, so we take good care of you. Alongside a competitive salary you mostly get freedom, trust and the room to shape your role yourself.

A salary between €2,800 and €3,800 gross per month (based on 40 hours), depending on experience
Performance-based bonus structure
Plenty of room for initiative and responsibility in a growing organisation
A vibrant team with ambitious colleagues and regular team outings
Flexible working hours, with the whole team together in the office
Unforgettable team events, an annual workation and the best Friday socials
A personal development budget for courses and training
Travel allowance and pension scheme
An inspiring workplace on the Weteringschans in the heart of Amsterdam, with great coffee

A good Office Manager usually only becomes visible when they're gone. Here it's the other way around: you're visible, you have a voice and you help decide how Webfluencer matures as an organisation. That makes this role bigger and more fun than the average office job.

Send your CV and a short motivation via the form below or to jobs@webfluencer.nl and tell us about a process you once fixed that everyone had been complaining about for years. We can't wait to hear from you.